Orange Appreciation Days/Winter Break Information
In continuation of Syracuse University’s commitment to providing comprehensive benefits and in appreciation of the contributions of faculty and staff, the University will be operating under its newly earmarked Orange Appreciation Days format for the Winter Break period from 5 p.m. Friday, Dec. 21, 2018, through Tuesday, Jan. 1, 2019.
Normal business hours will resume on Wednesday, Jan. 2, 2019. In addition to the regular University holidays of Dec. 24, 25 and 26 and Jan. 1, the following days have been designated as paid Orange Appreciation Days: Dec. 27, 28 and 31.
Units providing essential services that will remain operational during the Winter Break include Public Safety and Physical Plant and Maintenance. Some facilities, such as Bird Library, will be operational at reduced hours. Beginning at 5 p.m. on Friday, Dec. 21, all buildings will be on a reduced occupancy schedule, and temperatures in most areas will be set at 60 degrees.
Services during Winter Break/Orange Appreciation Days
ADMISSIONS and ADMISSIONS PROCESSING
Admissions and Admissions Processing will be closed from Dec. 22 through Jan. 1 and will reopen on Jan. 2 at 8:30 a.m.
ADVANCEMENT AND EXTERNAL AFFAIRS
The division will have staff working related to football bowl game activities, and the Advancement Services staff will maintain business hours on Dec. 26-28 and Dec. 31 to process year-end gifts.
The Athletics Department facilities will be closed to the public from Dec. 22 through Jan. 1 (except designated times Dec. 29 and Dec. 30 for individual sport camps). The Orange men’s basketball team will host Arkansas State on Dec. 22 and St. Bonaventure on Dec. 29. The Carrier Dome Box Office schedule is as follows:
- Saturday, Dec. 22—10 a.m. to 3:30 p.m. (SU vs. Arkansas State)
- Sunday, Dec. 23, through Wednesday, Dec. 26—closed
- Thursday, Dec. 27—10 a.m. to 4:30 p.m.
- Friday, Dec. 28—10 a.m. to 4:30 p.m.
- Saturday, Dec. 29—10 a.m. to 3:30 p.m. (SU vs. St. Bonaventure)
- Sunday, Dec. 30, through Tuesday, Jan. 1—closed
- Wednesday, Jan. 2—resume regular business hours of 8:30 a.m. to 4:30 p.m.
In observation of the University’s Orange Appreciation Days, the Bookstore will be closed Dec. 22 through Jan. 1. During this time, the Bookstore’s online store will be available for customer orders at http://bookweb.syr.edu. Orders received after Dec. 20 will be processed beginning Jan. 2. The Bookstore will reopen on Wednesday, Jan. 2, at 8:30 a.m.
The University will be operating under its “Orange Appreciation Days” format for the Winter Break period from 5 p.m. on Friday, Dec. 21, through Tuesday, Jan. 1. Beginning at 5 p.m. Friday, Dec. 21, all University buildings will operate on a reduced occupancy schedule; the buildings will return to the normal occupancy schedule on Wednesday, Jan. 2.
During the Winter Break period:
- All academic and administrative buildings will be locked or closed.
- Building temperatures will be lowered to 60 degrees, unless prior arrangements have been made.
Request for Building Access:
If you require your building to be open over the Winter Break/Green Days period, please submit a request to your building coordinator, noting the specific dates and times. Requests should be made by 5 p.m. on Wednesday, Dec. 19. (Note that faculty and staff will be able to access all buildings, as usual, by swiping their SUID cards, even when the buildings are locked.)
Request for Adjustments to Temperature and Lighting:
Deans, directors and department heads may submit a detailed request for adjustments to temperature and lighting during the Winter Break period. Please review the University’s temperature guidelines. We ask that requests be made using the online form by 5 p.m. on Wednesday, Dec. 19. Requests will be reviewed and approved by either the vice president and chief facilities officer or the provost.
Important: Buildings Not Included in Winter Break Reduced Occupancy Schedule
Due to academic and research needs, the following buildings will be excluded from the temperature setback and will remain on normal access, temperature and lighting settings:
- Heroy Geology Laboratory
- Bowne Hall – Fourth Floor
- Lyman Hall – Fourth Floor
- Sims Hall – DPS
- Center for Science and Technology
- Bird Library — Operating hours are listed on the Library website at http://library.syr.edu/hours/?session=26
- Life Sciences Complex
- Link Hall
- Physics Building
- Women’s Building
Additionally, the following University web pages provide information on Winter Break/Green Days services and resources:
- University services available during Winter Break/Orange Appreciation Days: http://news.syr.edu/winterbreak/
- HR Winter Break/Orange Appreciation Days info: https://hr.syr.edu/benefits/paid-time-off-and-leaves/winter-break-orange-appreciation-days
- Winter Break/Orange Appreciation Days FAQ: https://hr.syr.edu/benefits/paid-time-off-and-leaves/winter-break-orange-appreciation-days/orange-appreciation-days-faq
In continuation of Syracuse University’s commitment to providing comprehensive benefits and in appreciation of the contributions of faculty and staff, the Bursar’s Office will be closed from Dec. 22 through Jan. 1 and will reopen on Jan. 2 at 10 a.m. Student account payments may be made by credit or debit card or via EFT through MySlice. Information about payment options can be found .
Questions may be directed via e-mail to the Bursar’s Office at firstname.lastname@example.org. This email address will be monitored and responded to as quickly as possible during this time.
CAMPUS BUS SHUTTLE
Beginning Saturday, Dec. 15, campus shuttle service will operate on a reduced schedule until the conclusion of Winter Break. For schedule updates, visit http://parking.syr.edu. If a matter is urgent, on-call staff can be contacted through the Department of Public Safety at 315.443.2224.
CAMPUS PLANNING, DESIGN, AND CONSTRUCTION
The Office of Campus Planning, Design, and Construction will be closed from Dec. 22 through Jan. 1. For additional information and a complete list of projects during this time, visit http://facilities.syr.edu/cpdc/
CASH OPERATIONS (Bowne Hall)
The Counseling Center will be closed from Dec. 22 through Jan. 1. However, in the event of a mental health emergency, or if there is a need to contact a member of the Sexual and Relationship Response Team, 24-hour services remain available. These services can be accessed by calling 315.443.4715.
Custodial Services will be provided, on a reduced basis, in academic and administrative buildings. If assistance is needed, call 315.443.1234.
Deliveries and pick up will be provided to departments requesting service. Arrangements for service can be requested by contacting Materials Distribution at 315.443.1940.
DELIVERIES (UPS and FedEx)
The Purchasing Department, based on department-submitted instructions, will make arrangements for UPS and FedEx deliveries to those departments. Departments for which staff will be working in locked buildings will need to contact the Purchasing Department prior to closing on Dec. 21 to coordinate delivery instructions. If your department has a specific request pertaining to UPS or FedEx deliveries, contact Donna Cleary in Purchasing at 315.443.2281 or email@example.com to make delivery arrangements. Please provide the days that the office will be staffed, the normal delivery location and the temporary delivery location. If deliveries are scheduled after Dec. 21, please make sure you make arrangements directly with the shipper. Please find further information at http://purchasing.syr.edu/resources/express-mail/.
DISABILITY BENEFITS AND WORKERS’ COMPENSATION BENEFIT PAYMENTS
Disability benefits checks will be processed in advance. All Disability benefits checks will be processed through the payroll system. For those who don’t use the direct deposit option, checks will be mailed to the employee’s home address by the payroll department during the week of Dec. 24. For assistance with Workers’ Compensation checks, please contact our third party administrator, PMA, at 1.888.476.2669. For assistance during Orange Appreciation Days, contact Michaele DeHart at firstname.lastname@example.org or 315.741.0408.
Disbursements will not be processing payments after Thursday, Dec. 20. The last payment run will be the night of Thursday, Dec. 20 for distribution and handling on Friday, Dec. 21. Normal processing will resume on Wednesday, Jan. 2.
To ensure timeliness of payments your department may have, please make appropriate arrangements to have requests in the Disbursements Department on or before 2 p.m. Tuesday, Dec. 18. Requests will be processed in the order in which they are received.
Types of payments to consider for planning purposes:
- time-sensitive requisitions/invoices
- cash advances for travel scheduled at the end of December
- clearing any outstanding cash advances for travel on or before the week of Dec. 10, 2018
- travel vouchers for the month of December
- wire transfers – foreign and domestic
Credit card reconciliations for the Dec. 4 statement date should be completed and submitted to Disbursements by Tuesday, Dec. 18.
Questions may be directed to Mary Jo Alaimo at 315.443.3148 or email@example.com.
The Tennis Club will be open Dec. 21 from 6:30 a.m. to 9 p.m.; Dec. 22 from 8 a.m. to 4 p.m.; Dec. 23 from 8 a.m. to 4 p.m.; Dec. 24 from 8 a.m. to 11 a.m.; closed Dec. 25; open Dec. 26-28 from 8 a.m. to 9 p.m.; Dec. 29 from 8 a.m. to 4 p.m.; Dec. 30 from 8 a.m. to 4 p.m.; Dec. 31 from 8 a.m. to 2 p.m.; Jan. 1, 2019, from 9 a.m. to 1 p.m.; returning to normal hours on Jan. 2. Call 315.446.2323 for court times and reservations.
The Banquet Sales Office will be closed Dec. 24-25 and Dec. 31-Jan. 1. All other days are normal business hours. Appointments are available by calling 315.446.8511, ext. 323.
The Golf Shop will close on Sunday, Dec. 23, and remain closed through Jan. 6. The shop will re-open on Monday, Jan. 7.
The business and management offices will be closed beginning Dec. 24 and will reopen on Wednesday, Jan. 2.
Pascale Italian Bistro at Drumlins will be closed Dec. 24-26; open Dec. 27-29 during normal hours; closed Dec. 30 through Jan. 6; returning to normal hours on Jan. 7. Call 315.446.8511 or visit the website at www.pascaledrumlins.com.
ENERGY SYSTEMS AND SUSTAINABILITY MANAGEMENT
The Energy Management Operations Center is staffed 24/7. For building systems scheduling questions or concerns, call 315.443.1535.
For building access issues, contact the Department of Public Safety at 315.443.2224.
Enrollment Management will be closed from Dec. 22 through Jan. 1 and will reopen on Jan. 2 at 8:30 a.m.
ENROLLMENT AND THE STUDENT EXPERIENCE
The Parents Office, Career Services, First Year and Transfer Programs, Fraternity and Sorority Affairs, Health Promotions, Student Activities and Student Centers and Programming Services will all be closed from Dec. 22 to Jan. 1. If issues arise during this time, contact Bill Longcore at 315.420.9358.
ENVIRONMENTAL HEALTH AND SAFETY SERVICES
Environmental Health and Safety Services will have on-call staff available to assist in the event of a hazardous materials spill or emergency during Winter Break/Orange Appreciation Days. Environmental Health’s on-call staff can be contacted through the Department of Public Safety at 315.443.2224.
EQUAL OPPORTUNITY, INCLUSION AND RESOLUTION SERVICES
The Office of Equal Opportunity, Inclusion and Resolution Services will be closed on the University holidays: Dec. 24-26 and Jan. 1. On Dec. 27, 28 and 31, this year’s designated Orange Appreciation Days, the office will be available to employees by email at firstname.lastname@example.org or TitleIX@syr.edu. Email will be checked once a day on Orange Appreciation Days, and emergencies will be addressed within 24 hours. The office will return to normal business hours on Jan. 2 at 8:30 a.m.
FINANCIAL AID AND SCHOLARSHIP PROGRAMS
The Office of Financial Aid and Scholarship Programs will be closed from Dec. 22 through Jan. 1 and will reopen on Jan. 2.
FIRE AND LIFE SAFETY SERVICES
Fire and Life Safety Services will be staffed on campus each Orange Appreciation Day from 7:30 a.m. to 4 p.m. and will provide services as necessary. If Fire and Life Safety Services assistance is needed, call 315.443.5474 or the Department of Public Safety at 315.443.2224.
Food Services will be open for athletic and special events as scheduling dictates.
Click here for the hours of operation for campus cafés during Winter Break.
The Health Services facility will be closed from Dec. 22 through Jan. 1; 24-hour on-call service is available at 315.443.9005.
HOUSING, MEAL PLAN AND I.D. CARD SERVICE CENTERS
The Housing, Meal Plan and I.D. Card Service Centers at 206 Steele Hall and 210 Goldstein Student Center will be closed. Staff will monitor the Housing email account and will respond to emergency concerns only. If you have an emergency that requires immediate attention, contact the Department of Public Safety at 315.443.2224.
The Office of Human Resources will be closed on the University holidays: Dec. 24-26 and Jan. 1. On Dec. 27, 28 and 31, this year’s designated Orange Appreciation Days, the office will be available to employees through the HR Service Center by calling and leaving a message at 315.443.4042 or by email at email@example.com. This voice and email service will be checked twice daily on Orange Appreciation Days, and emergencies will be addressed promptly.
HR will return to normal business hours on Jan. 2 at 8:30 a.m.
ITS will be monitoring computing and network services throughout the Winter Break and will respond appropriately if system-wide problems occur.
All times shown below are Eastern Time.
Telephone and email support hours
During Winter Break, assistance is available from an ITS support staff member by calling 315.443.2677 or by emailing firstname.lastname@example.org as follows:
|open 8 a.m.–5 p.m
open 8 a.m.–5 p.m.
For ITS support during days and times outside those listed above, please email email@example.com or call 315.443.2677. If you choose to call, follow the automated prompts and leave a message for the on-call ITS staff. On-call support is applicable before/after the open hours listed above and on the following dates:
ITS support staff hours will resume regular business hours on Wednesday, Jan. 2.
In-person Support Service Center Hours
The ITS Service Center in Room 1-227 of the Center for Science and Technology will operate as follows:
|Dec. 17-20||Open 10 a.m.–5 p.m.|
|Dec. 21||Open 10 a.m.–3 p.m.|
|Dec. 22–Jan. 1||Closed|
|Jan. 2-3||Open 10 a.m.–4 p.m.|
|Jan. 4||Open 10 a.m.–3 p.m.|
|Open 10 a.m.–4 p.m.
Open 10 a.m.–3 p.m.
|Open noon–6 p.m.
Open 2–10 p.m.
The ITS Service Center will resume regular business hours on Monday, Jan. 14.
Bird Library will be open from 8 a.m. to 6 p.m. on Dec. 21; noon to 6 p.m. on Dec. 27 and 28; and noon to 6 p.m. on Dec. 31. All other library locations will be closed. Please visit http://library.syr.edu/hours/ for a listing of specific hours of operations during Intersession.
MAIL SERVICES/MATERIALS DISTRIBUTION
Deliveries and pick up will be provided to departments requesting service. Arrangements for service can be requested by contacting Mail Services at 315.443.2803 or Materials Distribution at 315.443.1940. Mail delivery and pick up will be provided to departments requesting service. Arrangements for service can be requested by contacting Mail Services at 443.2803.
Maintenance requests for academic and administrative buildings may be requested using the online form at http://facilities.syr.edu/physical-plant-service-requests/. For emergencies, contact Physical Plant immediately at 315.443.1234.
For emergencies, contact Facilities Services immediately at 315.443.1234.
Maintenance requests for residence halls, dining facilities or South Campus apartments may be requested using the online form at http://facilities.syr.edu/. For emergencies, please contact Facilities Services immediately at 315.443.1234.
MEDIA QUERIES/NEWS SERVICES
The SU News team’s voice mail, 315.443.3784, will be monitored regularly over the Orange Appreciation Days and an on-call number is provided to the media. Urgent media inquiries should be directed to Sarah Scalese, senior associate vice president for university communications, at firstname.lastname@example.org.
Weekly Pay Immediately Prior to Winter Break
Weekly pay for the workweek ending Dec. 12 will be paid on Wednesday, Dec. 19. Paper paychecks will be delivered to departments for pick up/distribution on Dec. 19; direct deposit will be available to individuals’ accounts.
Paychecks that are not picked up by Dec. 21 will be kept in departments for pick up/distribution on Wednesday, Jan. 2. Departments must ensure that these paychecks are secured in locked locations until that date.
Weekly and Semi-Monthly Pay During Winter Break
Pay for the workweek ending Dec. 19 will be paid on Wednesday, Dec. 26. The semi-monthly pay period ending Dec. 31 will be paid on Monday, Dec. 31. This is the last paycheck of the calendar year 2018 Form W-2 reporting period.
Employees who have not signed up for direct deposit and will therefore receive a paper paycheck should ensure their permanent address is accurate by going to MySlice under Personal Services, View/Update Addresses. Any changes must be made by Dec.19. Weekly paper paychecks dated Dec. 26 and semi paper paychecks dated Dec. 31 will be mailed via U.S. Postal Service.
Direct deposit for the weekly payroll will be available in individuals’ accounts on Wednesday, Dec. 26. Direct deposit for the semi-monthly payroll will be available to individuals’ accounts on Monday, Dec. 31. Payments by direct deposit can be viewed anytime on MySlice under Employee Services, HR/Payroll, View My Paycheck.
Weekly Pay Immediately After Winter Break
Pay for the workweek ending Dec. 26 will be paid on Wednesday, Jan. 2. This is the first check of the calendar year 2019 Form W-2 reporting period.
Paper paychecks will be delivered to departments for distribution; direct deposit will be made to account(s).
Weekly Payroll Deadlines Immediately Prior to Winter Break
The week ending Wednesday, Dec. 19, paid on Wednesday, Dec. 26:
- Time approval is due by 3 p.m. on Thursday, Dec. 20.
- Online RAP approval is due by 5 p.m. on Thursday, Dec. 20.
Semi Payroll Deadlines Immediately Prior to Winter Break
- Semi online RAPs for the pay period ending Dec. 31 are due by 5 p.m. Tuesday, Dec. 18.
Weekly Payroll Deadlines During Winter Break
The week ending Wednesday, Dec. 26, paid on Wednesday, Jan. 2:
- Time approval is due by 3 p.m. on Thursday, Dec. 27.
- Online RAP approval is due by 5 p.m. on Thursday, Dec. 27.
Any employees’ time that is submitted but not approved by the deadline will be approved by the Payroll Office. Employees will be paid (or not paid) based upon the time that has or has not been submitted in the system. Any adjustments or corrections will have to be submitted for payment in the following pay period. There will be no special checks processed.
PAYROLL FREQUENTLY ASKED QUESTIONS
If I do not have direct deposit, how will I get my paycheck on Dec. 26?
Paychecks will be mailed to your permanent address. You can verify your permanent address is accurate by going to MySlice under Personal Services, View/Update Addresses. Any changes must be made by Dec. 19.
Where can I sign up for direct deposit?
Log onto https://myslice.syr.edu and select “HR Payroll Services” to enter your information.
Why might I not receive a paycheck at my home by Dec. 26?
Several reasons could result in you not receiving your paper paycheck on or before Dec. 26. Your permanent address in MySlice has to be correct as of Dec. 19. For example, if you have moved and did not change your address, the paper paycheck will be delivered to the address per MySlice and either forwarded to your new address (if you have filed a change of address form with the U.S. Postal Service) or it will be returned to Payroll. Either case will result in potentially significant delays in your receipt of your paper paycheck.
What happens if my permanent address is incorrect in MySlice?
Since paper paychecks will be delivered by the U.S. Postal Service, Syracuse University cannot control, track or locate your paycheck once mailed. If you have filed a change of address form with the U.S. Postal Service to forward your mail, delivery of your paycheck will be delayed. If no such form has been filed, the paper paycheck will be returned to Payroll. Either case will result in potentially significant delays in your receipt of your paper paycheck.
How do I change my permanent address?
Log onto https://myslice.syr.edu and select “View/Update Addresses” under Personal Services.
If I receive my weekly paper paycheck before Dec. 26 or my semi paper paycheck before Dec. 31, can I cash/deposit it?
No. Paychecks dated Dec. 27, 2018, or Dec. 31, 2018, are not valid prior to that date.
What happens if I don’t receive my paper paycheck?
If you have not received your paycheck by Dec. 27, you can call Payroll at 315.443.4042, option 2, and leave a message with the following information:
- Indicate that you did not receive your paycheck.
- Give your name and SUID number.
- Give the name of the University department that you were expecting pay from.
- Provide a telephone number where you can be reached.
No special checks will be issued during Winter Break.
The Department of Public Safety will remain open 24/7 during the Winter Break. For emergencies or assistance, call 315.443.2224, connect with us via the LiveSafe app, or text or email email@example.com.
Marshall Square Mall Fitness Center Hours of Operation
Closed Saturday, Dec. 22, through Tuesday, Jan. 1.
- Monday, Dec. 17 through Friday, Dec. 21, 11 a.m.-4 p.m.
- Wednesday, Jan. 2, through Friday, Jan. 4, 11 a.m.-6 p.m
Flanagan Recreation Facilities Hours of Operation
Closed Monday, Dec. 17 through Friday, Jan. 11
Closed Saturday, Dec. 22 through Tuesday, Jan. 1
Tennity Ice Pavilion
Closed Saturday, Dec. 22 though Tuesday, Jan. 1
The Office of the Registrar will be closed from 5 p.m. Friday, Dec. 21, through Tuesday, Jan. 1. The office will reopen on Jan. 2, at 8:30 a.m. If you have any grading issues during the closure, please email Mary DiMura at firstname.lastname@example.org.
RESEARCH INTEGRITY AND PROTECTIONS
Facility technicians will report to work every day during the period from Dec. 22 though Jan. 1 in order to perform essential duties in the LSC, CST and ISR facilities. For emergencies or assistance, call Public Safety at 315.443.2224.
SCHINE BOX OFFICE
The Schine Box Office will be open on the following dates and times during the Winter Break:
- Monday, Dec. 17, to Friday, Dec. 21, from 10:30 a.m. to 1:30 p.m.
- Thursday, Jan. 10, and Friday, Jan. 11, from 10:30 a.m. to 1:30 p.m.
- Normal business hours will resume on Monday, Jan. 14.
Normal snow clearing activities will take place. If assistance is needed, call 315.443.1234.
The Office of Sponsored Programs (OSP) will have limited staff checking email during the Winter Break/Green Days period. OSP can be contacted at email@example.com or Stuart Taub can be contacted directly at firstname.lastname@example.org.
Submission of applications with deadlines during the Winter Break/Orange Appreciation Days period should be coordinated with OSP staff in advance of the break to ensure timely review and authorization.
STEAM STATION/CHILLED WATER PLANT
The Steam Station is staffed 24/7. Please contact the control room at 315.443.5105 for any steam- or chilled-water related problems.
STUDENT CENTERS AND PROGRAMMING SERVICES
The Ann and Alfred Goldstein Student Center and the Hildegarde and J. Myer Schine Student Center will both be closed from Dec. 22 to Jan. 1. Both centers will reopen on Wednesday, Jan. 2, at 8 a.m.
The Office of Student Assistance is closed from Dec. 22 through Jan. 1; however, Division of Enrollment and the Student Experience staff is on call during Orange Appreciation Days in the event of a student emergency. Contact the Department of Public Safety at 315.443.2224 for assistance.
The Syracuse Abroad main campus office will be closed from 5 p.m. Friday, Dec. 21 through Tuesday, Jan. 1. The main campus office will reopen at 8:30 a.m. on Wednesday, Jan. 2. The general voicemail (800.235.3472 or 315.443.3471) and email (email@example.com) will be checked regularly; urgent calls and pressing inquiries will be returned as soon as possible. For more information, visit the SU Abroad website, http://suabroad.syr.edu.
The schedule for the University’s Abroad Centers is as follows:
Closed Tuesday, Jan. 1.
Closed Dec. 24 through Jan. 1.
SU HONG KONG
Closed Dec. 25 and 26 and Jan. 1.
Closed Dec. 15 through Jan. 1.
Closed Dec. 24 through Jan. 1.
Closed Dec. 24 through Jan. 1.
Closed Dec. 24 through Jan. 1.
The Office of Technology Transfer (OTT) staff will be checking email during the Winter Break/Orange Appreciation Days period and will respond to urgent matters as needed.
Invention disclosures with imminent publication (conference presentation/poster session, grant application, paper submission) deadlines prior to Jan. 2 should be coordinated with OTT staff in advance of the break to ensure timely review and filing for protection. The office may be reached at 315.443.5196.
TREASURER’S OFFICE (621 Skytop)
The Treasurer’s Office at 621 Skytop Road will be closed. Critical functions will continue to be performed, including security gift processing, bank transfers and electronic payments. For questions related to Treasurer’s Office functions, please call 315.443.2474 or email firstname.lastname@example.org. Any requests for the Treasurer’s Office of an urgent nature should be directed to David Smith at 315.420.2357
UNIVERSITY CREDIT CARD
Staff will be available to handle any issues relating to University procurement or credit cards by phone at 315.443.1957 or by email at JPMCSUCC@syr.edu.