Campus & Community

Travel Policy Information and Training Sessions Still Available

Monday, August 10, 2015, By Jaclyn D. Grosso

As part of its revised travel policy, the University is partnering with BTI The Travel Consultants, a Syracuse-based independent travel management company, as the University travel management partner for airline tickets, hotels and car rentals. In addition, the University will adopt Concur, an online travel portal that’s available 24 hours a day, seven days a week, for domestic and international travel. In addition, BTI has a fully staffed Group & Meeting department, as well as a vacation department, to assist with personal travel. More than 500 individuals have attended information and training sessions to prepare for the Tuesday, Sept. 1, implementation.

The new policy applies to faculty, staff and students who travel in official University capacities, both domestic and international, and need to be reimbursed for their expenses.

The Concur online system is now active and ready for travelers to self-register. Individuals who travel for the University must create a travel profile with Concur by Sept.1 in order to book travel. Travel arrangers also need to self-register and complete their travel profile in order for a traveler to authorize them to book travel on their behalf.

There are five easy steps to get set up in Concur:

  • Visit the user registration portal in Concur and enter your contact information.
  • Receive a welcome email from Concur with your login name.  A second email will follow with a Password Reset Request.
  • Complete a traveler profile with all required information, including emergency contact information, frequent flyer or rewards program information and travel preferences.
  • Save the profile you’ve created. This information will also synch into the BTI agent reservation system.
  • Start booking travel arrangements. Individuals may use Concur to book travel prior to Sept. 1.

Additional information and training sessions were added to include Sponsored Travel-specific information. The sessions available include:

Aug. 18 2-3:30 p.m. Travel Policy Information Session 010 Crouse Hinds Hall
Aug. 19 10:30 a.m.-noon Travel Policy Information Session 010 Crouse Hinds Hall
Sept. 16 1:30-3 p.m. Travel Policy Information Session Sponsored Travel-specific 010 Crouse Hinds Hall
Sept. 24 1:30-3 p.m. Meet BTI Representatives and Concur online portal training 010 Crouse Hinds Hall
Sept. 25 1:30-3 p.m. Meet BTI Representatives and Concur online portal training 010 Crouse Hinds Hall

 

Attendance at all of the sessions is not required. Pre-registration to attend an information or training session is recommended. To register for an information or training session, please complete the form.

To request accommodations/ASL/CART, call 315-443-2281 or email at purchase@syr.edu at least 72 hours in advance of information or training sessions.

Questions about this specific policy can be directed to Douglas Freeman at 315-443-2038 or dhfreema@syr.edu.

For more information, the travel policy can be read online and includes frequently asked questions, resources for individuals to learn more, and a list of non-reimbursable expenses.