The Office of the Chief Financial Officer will soon implement a new contract system that will simplify the process of managing contracts for University departments.
This new system will allow the University to move from its current manual processes to an electronic workflow that increases transparency and efficiency. It will manage the production, execution and storage of contracts by automating workflows, standardizing processes and providing stakeholders with a way to search for and review various University contracts.
Over the last several months, staff from the Comptroller’s Office have coordinated with campus partners for their input and implementation support.
The rollout of the new system will occur in multiple phases. Phase 1 is designed to support contracts for goods and services that are purchase order-based, non-purchase-order-based and Fiscal Affairs-related. The anticipated launch date for Phase 1 of the project is July 1, with full usage of the system anticipated by the end of fiscal year 2026.
The Office of Procurement and Supplier Payment, led by Ashley Collins, the University’s new Associate Vice President and Chief Procurement Officer, will be the lead contact for purchase order-based contracts for goods and services, while the Comptroller’s Office will be the lead contact for non-purchase order contracts (i.e., performers, athletics games, liquor licenses and other similar agreements). The Office of Fiscal Affairs will be the lead contact for affiliating school partnership agreements or memoranda of understanding (MOUs) with other institutions.
As the system matures, future phases will include onboarding of sponsored-related grants and contracts and other related contracts.
To help users prepare for the new system, the Comptroller’s Office will offer demonstrations and training sessions beginning on Thursday, May 15, and continuing through the end of fiscal year 2026. Although the new system will go live on July 1, the full transition to the new system is expected to take a longer period of time and will not be complete until the end of fiscal year 2026.
Those with questions can reach out to the Comptroller’s Office at comptroller@syr.edu or 315.443.3765.
